Hotel Details:
Hotel Contact Info:
Reservations : 877-999-3223
4441 W. John Carpenter Freeway
Irving, TX
75063
GUEST ROOMS
King or Double beds = $79
The Hotel is comprised of kings (one bedded rooms), doubles (two bedded rooms), and/or queens (one or two bedded rooms). Guestrooms will be assigned based on availability by Hotel’s reservation department. If a room type requested is not available, the next comparable room type will be reserved for the guest at the contracted group rate.
Hotel’s guestroom rates are subject to applicable state, local taxes (currently 15% per room per night) and room surcharges such as are in effect at time of check-in.
The Hotel would be pleased to extend the group rate 3 days prior to major check-in and 3 days following major check out based on availability.
CUT-OFF DATE AND RESERVATION PROCESS
Client's block of rooms will be held until 3:00pm on 07/23/2010. At this time, the block will be released for general sale. All requests received after this date will be handled on a space and rate available basis.
Individuals will call the hotel directly for reservations at 972-929-8181 or 1-800-WYNDHAM.. Please use the group name when making all reservations. All reservations must be received no later than 3:00 PM on 07/23/2010. After this time Hotel reserves the right to release the unsold portion of Client's commitment for general sale. Hotel will continue to accept reservations after the cut-off date, subject to availability at prevailing rates.
PARKING: All parking is complimentary for all overnight paying guests.
COMPLIMENTARY ACCOMMODATIONS AND OTHER CONSIDERATIONS & CONCESSIONS:
In appreciation of Client's business, the Hotel will provide:
* (1) Complimentary Hospitality Suite or One Bedroom Suite for the President on Thursday, Friday, and Saturday nights
* 1 complimentary room per 40 rooms occupied on a cumulative basis
* 3-day window on group rates - pre & post
* Complimentary Wireless Internet Service in Meeting Space and Guest Rooms
* Complimentary Airport Transportation to/from DFW Airport
* Complimentary transportation to area shopping: Grapevine Mills and Main St., Grapevine
based upon request and shuttle availability
GROUP FUNCTION ARRANGEMENTS
The following is Client's tentative agenda as understood at the time of contract. Space is being held according to this agenda. Request for additional function space may require an additional charge and will be offered on a space available basis.
Client's final conference needs agenda complete with set requirements, audio visual needs, menu selections, and updated estimated guest counts must be received by Client's Conference Planning Manager no later than 30 days prior to Client's arrival date.
Function rooms are assigned according to the number of guests at the discretion of the Hotel unless otherwise specified in writing. If there are fluctuations in the number of guests, the Hotel reserves the right to reassign rooms accordingly and assess an additional service fee for any extraordinary requirements. Changes in room arrangements less than 48 hours prior to the event may result in additional service fees.
All food, beverage, audio-visual rentals, room rentals and services are subject to a 22% taxable service charge and all applicable TX Sales Taxes. Service charge is subject to change without notice.